Student Attendance Management System for Schools

Up to 8 periods per day, each configurable with custom name and time. Period names and times reflect the school's actual timetable structure.

Beyond Present and Absent, marking types are fully configurable: Leave, On-Duty, Medical, Late, Regularized, and any institution-specific type.

Each marking type displays in a distinct colour in the marking interface. Enabling teachers to visually confirm the marking type without reading text labels.

School's minimum attendance percentage (typically 75%) is configured centrally. Students who fall below trigger automated notifications and appear in alert reports.

Automatic notification on threshold breach is toggled on or off centrally. System monitors each student's attendance percentage and triggers notification.

SMS, email & in-app templates include dynamic variables: student name, attendance percentage, date. Ensuring every alert is personalised and informative.

Attendance marked per period per day, providing granular attendance record showing not only presence but which periods they attended.

For schools with optional or elective subjects, attendance is marked at subject level. Ensuring students attending different subjects in same period are tracked accurately.

Teacher selects course, level, date, and period once and marks all students in the class in a single session. Reduces time for daily entry and minimises missed students.

Student list in marking interface is automatically filtered by enrollment and optional subject selection. Teachers see only students who should be attending their class.

After configurable number of days, attendance records are locked and cannot be edited without administrator override. Balances flexibility with data integrity protection.

Database-level unique constraint prevents duplicate attendance records, making double-entry and system-level duplication impossible.

Students submit regularisation requests for specific absences, selecting date, period, course, providing reason text, and attaching supporting document where required.

Medical certs, travel docs, or any supporting evidence is attached digitally to request. Justification accessible to staff & HODs during review.

Submitted regularisation requests appear in pending queue for relevant staff and HOD. Approvers action requests from queue without individual student contact.

When regularisation request is approved, student's attendance record updated to regularized automatically. Attendance percentage recalculates immediately.

Rejected requests require approver to enter rejection reason. Ensuring students receive documented explanation for why regularisation was not accepted.

Every status change in regularisation workflow is logged with timestamp and user who took action. Full history of every request is permanently retained.

Teachers see pending classes for current day, which classes have been marked and which have not. Pending list ensures no class is missed.

Students see personal attendance %age by subject. Parents see child's attendance summary & recent absences. HODs see department-wide attendance.

PDF-ready report showing specific student's attendance across all dates and periods with percentage calculated. Formatted for printing and sharing.

All students in class sorted by attendance %. Department-wise aggregates show department-level performance. Date-range filtered for any custom period.

Configurable report listing all students whose attendance has fallen below defined minimum. For administration review, parent communication, and academic intervention.

Attendance summaries for standard reporting periods: monthly & semester-wise. Providing recurring reports for management review and regulatory submissions.