Institutional Finance & Control
Complete Financial Control for Educational Institutions
edumerge brings fee management, accounting, budgeting, procurement, and trust accounting into a single, unified finance platform - giving CFOs, trustees, and accounts teams real-time control and audit-ready confidence.
- Fee collection, accounting, budgeting, and procurement in one platform
- Multi-entity and trust/society accounting built in from day one
- Real-time financial dashboards for CFOs, trustees, and auditors
Complete Financial Control
Fees to books, one platform
The Problem
Education Finance Is Broken by Disconnected Systems
Most institutions run finance on a patchwork of fee software, Tally, Excel, and manual processes. The result is chaos.
Fee Collection Is a Monthly Crisis
Manual fee tracking, disconnected payment gateways, unreconciled receipts, and parent disputes over outstanding balances. Every month is a firefight for the accounts team.
Books Never Close on Time
Journal entries keyed manually. Trial balances reconciled in Excel. Year-end audit prep takes weeks because data lives in 5 different systems.
Multi-Entity Accounting Is a Nightmare
Schools, trusts, societies, and management entities each have separate books. Consolidation happens manually, and inter-entity transactions are nearly impossible to trace.
No Real-Time Financial Visibility
Trustees and CFOs wait for month-end reports that arrive late and are already outdated. There is no live dashboard showing cash flow, fee recovery, or budget utilisation.
The edumerge Shift
From Disconnected Finance to Unified Financial Control
edumerge replaces disconnected finance tools with a single, unified platform designed for the financial complexity of educational institutions. From fee collection and bank reconciliation to multi-entity accounting and budget forecasting, every financial function shares one ledger, one data layer, and one source of truth - giving leadership real-time control over institutional finances.
Unified Fee Engine
Fee structures, concessions, online payments, receipts, and reconciliation in one flow.
Single General Ledger
All financial transactions - fees, payroll, procurement, expenses - post to one ledger automatically.
Multi-Entity Ready
School, trust, society, and management accounts consolidated with inter-entity tracking.
Audit-Ready Always
Complete audit trails, maker-checker workflows, and statutory reports generated on demand.
The Journey with edumerge
From financial chaos to audit-ready confidence
Cause
- Fee reconciliation takes days of manual effort every month
- Books closed weeks after month-end with frequent errors
- No consolidated view across entities, branches, or accounts
Control
- Auto-reconciled fee payments with real-time bank matching
- Single ledger with automated journal entries from every module
- Multi-entity dashboards with drill-down from group to branch
Confidence
- Month-end close reduced from weeks to days
- Trustees and auditors get on-demand financial snapshots
- Zero leakage with full audit trails on every transaction
Key Capabilities
Complete Financial Command Centre
Six integrated capability areas covering every financial function of your institution
Fee Management
End-to-end fee lifecycle from structure creation to collection, reconciliation, and reporting
Accounting & General Ledger
Double-entry accounting with automated journal entries from every operational module
Budgeting & Forecasting
Plan, allocate, and track institutional budgets across departments and financial years
Procurement & Vendor Management
Streamlined purchasing workflows from indent to payment with vendor lifecycle management
Trust & Society Accounting
Specialised accounting for trust/society structures with statutory compliance
Financial Analytics & Dashboards
Real-time financial intelligence for leadership, trustees, and auditors
Who This Is For
Built for every stakeholder involved in institutional financial management
CFOs & Finance Directors
Consolidated financial view across entities with real-time cash flow, budget utilisation, and compliance status.
Accounts & Billing Teams
Automated fee collection, bank reconciliation, and journal posting that eliminates manual data entry.
Trustees & Governing Bodies
On-demand financial health dashboards showing revenue, expenses, fund positions, and audit readiness.
Procurement & Admin Teams
Streamlined purchase workflows from indent to payment with approval chains and vendor management.
Auditors & Compliance Officers
Complete audit trails, maker-checker logs, statutory reports, and FCRA compliance documentation.
IT Administrators
Secure cloud platform with role-based access, API integrations with banks, and zero infrastructure overhead.
Why edumerge?
What makes edumerge different from generic accounting software
Built for Education Finance
Not generic accounting software. Fee structures, academic-year cycles, and trust accounting are native.
Unified with ERP
Finance connects to admissions, HR, and operations. Fee enrolment, payroll, and procurement all post automatically.
Multi-Entity Architecture
Run school, trust, and society books in one system with consolidated reporting and inter-entity tracking.
Real-Time Reconciliation
AI-powered bank reconciliation matches payments to invoices automatically. No more end-of-day manual matching.
Dedicated Finance Support
Account managers who understand education finance - not generic helpdesk agents reading scripts.
Audit-Ready Always
Maker-checker workflows, complete audit trails, and statutory reports generated at the click of a button.
How It Works Together
Every financial module shares one general ledger. An action in admissions, HR, or procurement automatically posts the correct journal entry - no manual data entry, no reconciliation headaches.
New student enrollment auto-generates the complete fee structure, first invoice, and payment schedule.
Every payment received auto-posts journal entries to the correct revenue accounts and bank ledgers.
Monthly salary processing auto-posts salary, PF, ESI, and TDS entries to the institutional books.
Approved purchase orders and vendor invoices auto-create AP entries and update budget utilisation.
Implementation Snapshot
From sign-up to financial go-live, we make the transition smooth and structured
1-2 Weeks
Setup & Configuration
Chart of accounts, fee structures, and policies configured
Parallel
Data Migration
Opening balances, student fees, and vendor records migrated
Role-wise
Staff Training
Accounts, billing, procurement, and leadership teams
Dedicated PM
Ongoing Support
Named project manager + priority finance support
Your Institution's Finances Deserve a Purpose-Built Platform
Stop running institutional finance on Tally and Excel. See how edumerge unifies fees, accounting, budgeting, and compliance - in a single demo.