HRMS
The HR Platform Built for Educational Institutions
edumerge HRMS manages the complete staff lifecycle - from recruitment and onboarding to payroll, appraisals, and compliance - in a single system designed for schools, colleges, and university groups.
- End-to-end staff lifecycle from recruitment to retirement
- Payroll, compliance, and statutory deductions automated out of the box
- Designed for teaching and non-teaching staff workflows
Complete Staff Lifecycle
Recruitment to retirement, one platform
The Problem
HR in Education Is Still Stuck in the Paper Age
Most institutions manage their most valuable asset - people - with the least capable tools.
Staff Data Lives in Spreadsheets
Employee records, leave balances, salary components, and appraisal histories scattered across Excel files and paper folders. One mistake cascades everywhere.
Payroll Takes Days, Not Minutes
Every month the accounts team manually calculates attendance, leaves, overtime, deductions, and statutory compliance. Errors are common, and corrections are painful.
Compliance Is a Constant Risk
PF, ESI, PT, TDS - regulatory filing deadlines are tracked on calendars. One missed filing means penalties, and there is no audit trail to fall back on.
No Visibility into Workforce Performance
Appraisals happen once a year on paper. There is no continuous feedback loop, no workload analytics, and no data to support promotion or development decisions.
The edumerge Shift
From Manual HR to Automated Workforce Management
edumerge HRMS replaces manual, error-prone HR processes with a single platform built for the unique demands of educational institutions. From managing teaching workloads and academic calendars to automated payroll with statutory compliance, every HR function connects into one unified system - giving leadership real-time workforce visibility.
Complete Staff Lifecycle
Recruitment, onboarding, records, appraisals, separation - every stage in one system.
Automated Payroll Engine
Salary computation, statutory deductions, bank disbursement, and payslip generation on autopilot.
Education-Specific Workflows
Academic year calendars, teaching workload, substitution tracking, and vacation rules built in.
Built-In Compliance
PF, ESI, PT, TDS auto-computed with filing-ready reports. No spreadsheets, no missed deadlines.
The Journey with edumerge
From HR chaos to workforce confidence
Cause
- Employee data scattered across files and folders
- Monthly payroll takes 3-5 days of manual effort
- Compliance tracked on calendars with no audit trail
Control
- Centralised digital staff records with role-based access
- One-click payroll with auto-computed deductions
- Statutory compliance automated with filing-ready reports
Confidence
- HR team reclaims 40+ hours per month
- Zero payroll errors with full audit trails
- Leadership decisions backed by real-time workforce data
Key Capabilities
Everything Your HR Team Needs
Six integrated capability areas covering the complete employee lifecycle
Recruitment & Onboarding
Attract, hire, and onboard the right talent for teaching and non-teaching roles
Employee Records & Profiles
A single source of truth for every staff member across the institution
Attendance & Leave
Accurate time tracking with rules built for academic calendars
Payroll & Compliance
Error-free salary processing with statutory deductions and disbursements
Performance & Appraisals
Structured evaluation framework for teaching and non-teaching staff
Training & Development
Upskill faculty and staff with structured training programs
Who This Is For
Built for every stakeholder involved in managing institutional workforce
HR Heads & Managers
A single system to manage recruitment, records, attendance, leave, payroll, and appraisals without juggling spreadsheets.
Finance & Accounts Teams
Automated payroll with PF, ESI, PT, TDS computed accurately, bank files generated, and journal entries posted to accounting.
Principals & Academic Heads
Faculty workload visibility, substitution tracking, and performance data to support academic planning decisions.
Trustees & Management
Workforce cost analytics, headcount trends, attrition data, and compliance status at a glance.
IT Administrators
A secure, cloud-hosted platform with SSO, role-based access, API integrations, and zero infrastructure overhead.
Why edumerge?
What makes edumerge HRMS different from generic HR software
Built for Education
Not a generic HRMS retrofitted for schools. Academic calendars, workloads, and teaching roles are native.
Unified with ERP
HRMS connects to academics, finance, and admin. Payroll posts to ledgers. Attendance syncs with timetable.
Payroll in One Click
Salary computation, deductions, bank files, and payslips generated in minutes - not days.
Compliance Built In
PF, ESI, PT, TDS auto-computed every cycle. Filing-ready reports generated without manual intervention.
Dedicated Support
Named account managers who understand education HR. Not generic helpdesk tickets.
Multi-Campus Ready
Manage staff across branches with centralised policies and campus-level overrides where needed.
How It Works Together
Every HR module connects to the broader edumerge ERP. An action in attendance automatically flows to payroll, which posts to finance - no manual intervention.
Daily check-in/check-out data feeds directly into monthly salary computation - no manual entry.
Approved leaves auto-adjust loss-of-pay, compensatory off balances, and salary calculations.
Processed salaries auto-post journal entries to the institutional accounting ledger.
Approved increments update salary structures, designation, and grade in employee profiles automatically.
Implementation Snapshot
From sign-up to payroll processing, we make the transition seamless
1-2 Weeks
Setup & Configuration
Policies, structures, and master data configured
Parallel
Data Migration
Historical staff records, leave balances, and salary data
Role-wise
Staff Training
HR, accounts, department heads, and self-service users
Dedicated PM
Ongoing Support
Named project manager + priority payroll support
Your People Deserve Better Than Spreadsheets
See how edumerge HRMS automates payroll, streamlines compliance, and gives your HR team their time back. Book a demo today.